Item Coversheet

Agenda Item - 2.


Staff Report



City Council Pre/Post Briefing Meeting
May  21, 2018

Visionary Leadership, Effective Governance and Proactive Regional Collaboration
Vibrant, Inclusive and Engaged Community
Beautiful, Desirable, Safe and Environmentally Responsible City
Dynamic, Diverse Economy 
Financially Sustainable Government Providing Excellence in City Services
Ease of Mobility
Subject:  
Capital Improvement Program Status Report - Spring 2018

Prepared By: 
Fred Kellam, Policy & Budget Analyst 
Summary Statement:

 

This report is for information only and requires no action by City Council.

Attached is the status report on Capital Improvement Program (CIP) projects for activities between October 1, 2017, through March 31, 2018. The project title, description and status update is provided for each project. If City Council has questions about any of the projects included in the report, Staff will follow up with additional information.

Background Information:

 

Staff has compiled the attached status reports on Capital Improvement Program (CIP) projects for activities that have taken place between the last report date of October 1, 2017, through March 31, 2018. 

Attachment A, Capital Improvement Program (CIP) Project Status Report Guide, provides general definitions for information presented within the project status reports in Attachments B and C. The following is a brief summary of key content within Attachment A:

 

  • Projects marked as “New” identify new projects added to the CIP Status Report since the last update. A project may be labeled as “Close” if the project is complete and ready to close, or if the project is complete and in the warranty phase.

 

  • Each project has a fund name identified. Due to reporting limitations, only one fund is provided. For projects budgeted in multiple funds, this is disclosed in the project description.

 

  • The project title, a brief project description, primary fund, expenditure budget and actuals, project status, identified resources (e.g., project manager(s), engineering firms/contractors/vendors), and construction change order information (when applicable).

 

  • Major projects, unlike ongoing projects, also include estimated planned start and completion dates, and an estimate of percent complete.

 

Attachment B, Capital Improvement Program - Major Projects, contains projects with definitive start and end dates. Budget and spent data reflect cumulative values since project inception, as these projects have a definitive start and end date. Start dates reflect the actual time when actual project activities first began, or are estimated to begin. Completion dates represent the projected/targeted end dates for projects. Percent complete identifies the amount of the overall project, as funded by authorized appropriations and defined in the project title/description; the percent complete is specific to project activities and may differ from the percent of budget expended due to various factors, such as the timing associated with invoice processing.

 

Attachment C, Capital Improvement Program - Ongoing Projects, contains all projects that are continuous in nature and do not have definitive start and end dates. In contrast to major project reporting, budget and spent data reflect current fiscal year values to better reflect near-term financial resources available for these ongoing projects in an effort to make the data more relevant. These ongoing projects typically receive additional funding periodically during the budget process.

Projects within this Staff Report support all of the City's Strategic Plan goals, as the Capital Improvement Program is a primary means to accomplish the goals, including: Visionary Leadership, Effective Governance and Proactive Regional Collaboration; Vibrant, Inclusive and Engaged Community; Beautiful, Desirable, Safe and Environmentally Responsible City; Dynamic, Diverse Economy; Financially Sustainable Government Providing Excellence in City Services; and Ease of Mobility.

Respectfully submitted,


Donald M. Tripp
City Manager
ATTACHMENTS:
DescriptionUpload DateType
Attachment A - Capital Improvement Program Project Status Report Guide5/7/2018Attachment
Attachment B - Capital Improvement Program - Major Projects5/9/2018Attachment
Attachment C - Capital Improvement Program - Ongoing Projects5/9/2018Attachment